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Concert Setup Information
(as of May 2006)
Questions about this document should be directed to
Joe Ramirez, the Concert Setup Coordinator -  concertsetup @ ewsb . org
For any concert, there are many logistics that have to be taken care of on site.   The Concert Manager and Conductor are often there early to deal with the host.  However, help is needed in setting up for the performance.

The Concert Setup Program is a rotation of section assignments intended to help spread these responsibilities out. When it is a particular section's turn, the section leader is responsible for finding enough people to do the following tasks.     Typically, this requires showing up at the concert site approximately one 1 hour ahead of time, unless equipment must be transported (see 1 below), in which case a different timeframe may be called for.

1) Transporting Band equipment other than percussion to the concert site. Equipment includes:
  • conductor podium and stand
  • music
  • suitcases with extra shirts/ties, stand lights/batteries, music clips, etc.
  • banner/sign and stand
  • band floodlights (if needed)

Traditionally, the percussion section helps to transport this in their vehicles for percussion equipment. The equipment needs to be loaded on to vehicles at Trinity Christian before the concert, and unloaded at the concert site. Then, re-loading and unloading to put equipment back in storage at Trinity Christian after the concert.

People helping with this effort need to coordinate with the percussion section ahead of time, often at the previous rehearsal.

A PA system for the band is occasionally needed. In the past, Roger Schneider has brought this and set it up. This may change in the future and be included here.

2) Stage setup. This involves placing the chairs, conductor's stand and podium, EWSB sign as appropriate, floodlights as needed, and any other miscellaneous needs for the particular stage.

3) Stage cleanup. Tearing down of chairs as necessary, as well as band equipment. (Hopefully, all band members will help with this at every concert.) Packing all band equipment in cases and into vehicles for transport back to school
 
This page last modified:
Monday, 30-Jun-2008 17:05:45 EDT.
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